Software ratings › Expense tracking · Facts checked October 23, 2026 · 5 products scored
On our rubric, our own MapleExpense ranks first for a small Canadian team (4.7 out of 5, ahead of Zoho Expense at 4.0). It scores higher on price, Canadian data, GST/HST/ITC handling and support, and codes receipts to GIFI lines for the T2. Zoho Expense still wins on French, with a Canadian French interface the vendor confirms. Expensify and Dext score well on support but do not publish Canadian data storage.
Disclosure: Joel & Nanz Inc. builds and sells MapleExpense.
It is scored with the same rubric as everyone else and ranked by that score, including the criteria where it loses.
No vendor paid to be listed, scored or ranked here.
How this comes up in client work
Document processing is one of our most common automation projects: invoices, receipts and claims read automatically and matched to transactions. Before we build anything, we check whether an off-the-shelf expense tool already covers the client's needs, because a subscription is cheaper than custom work.
For the scores below we use a team of five submitting a normal month of receipts. Where a client's bookkeeper already works in Xero or QuickBooks Online, the capture tool that feeds it best usually wins, regardless of score.
Scores at a glance
0 to 5 per criterion, equally weighted. Read the rubric for what each number means. Ranked by overall score.
| Product |
Price | Canadian data | CAD and sales tax | French | Setup effort | Support | Overall |
|---|
| 1.MapleExpenseOurs |
5 |
5 |
5 |
3 |
5 |
5 |
4.7 |
| 2.Zoho Expense |
4 |
4 |
3 |
4 |
5 |
4 |
4.0 |
| 3.Expensify |
3 |
1 |
2 |
4 |
4 |
4 |
3.0 |
| 4.Dext |
2 |
1 |
3 |
2 |
4 |
4 |
2.7 |
| 5.Hubdoc |
4 |
1 |
3 |
1 |
4 |
2 |
2.5 |
1.MapleExpenseOur product
Joel & Nanz Inc. · Canada · mapleexpense.com
· Overall 4.7 / 5
Best for: Owners and bookkeepers who need receipts captured with GST/HST/ITC split out, kept for CRA retention, for the whole team at one price.
Pricing
- Free: $0 CAD per month (15 receipts/month, 18-month retention)
- Starter: $4.99 CAD per month (200 receipts/month; $49.90 billed annually)
- Growth: $7.49 CAD per month (300 receipts/month; $74.90 billed annually)
- Team: $12.49 CAD per month (500 receipts/month; $124.90 billed annually)
- Scale: $24.99 CAD per month (1000 receipts/month; $249.90 billed annually)
Prices in CAD, plus HST or applicable sales taxes. From the vendor's pricing page, checked 2026-10-24. Prices change; confirm before you buy.
Why it scored what it did
- 5/5Price: Free plan, then $4.99 CAD/month with unlimited users, not per-user pricing.
- 5/5Canadian data: Pricing FAQ states data is stored in Canadian data centres.
- 5/5CAD and sales tax: CAD pricing, GST/HST/ITC tracking on every plan.
- 3/5French: French website at mapleexpense.com/fr, a French login screen, and support by phone, chat or email in French. The vendor does not publish that the whole app is in French.
- 5/5Setup effort: Self-serve; forward receipts to an email address or upload.
- 5/5Support: Phone (506-800-4747) and Live Help chat 24/7 on every plan, including Free, both answered first by an AI agent. People work 9am to 9pm Atlantic, with published human reply targets: 2 hours on paid plans during those hours, 72 hours on Free.
Where it wins: Every receipt coded to its CRA GIFI line for the T2, even on Free. Unlimited team members on every plan, GST/HST/ITC tracking on the free plan, data stored in Canadian data centres, and 24/7 phone and chat.
Where it falls short: Priced by receipt volume (15 free, 200 on Starter). French covers the website, login and support, but a fully French app is not published. Phone and chat are answered by AI first; people work 9am to 9pm Atlantic.
Community signal (separate from our score):
0 up · 0 down
2.Zoho Expense
Zoho · www.zoho.com
· Overall 4.0 / 5
Best for: Small teams that want expense reports with approvals and Canadian data centres.
Pricing
- Free: $0 CAD per month (up to 3 users, 20 receipt scans/user/month)
- Standard: $5 CAD per user/month billed monthly (C$4 billed annually)
- Premium: $9 CAD per user/month billed monthly (C$7 billed annually)
Prices in CAD, plus HST or applicable sales taxes. From the vendor's pricing page, checked 2026-10-23. Prices change; confirm before you buy.
Why it scored what it did
- 4/5Price: Free for 3 users; C$4-5/user/month after that, so about C$20-25 for five.
- 4/5Canadian data: Zoho publishes Canadian data centres (Toronto and Montreal).
- 3/5CAD and sales tax: CAD prices and Canadian tax setup; GST/HST/ITC reclaim not named on the help page.
- 4/5French: Canada edition available in Canadian French (June 2024 changelog).
- 5/5Setup effort: Self-serve free plan; 14-day trial without a card.
- 4/5Support: Email and call support on Standard; email only on Free.
Where it wins: Free for up to 3 users, CAD pricing from C$4/user/month, Canadian datacentres.
Where it falls short: Free plan limited to 20 receipt scans per user per month.
Community signal (separate from our score):
0 up · 0 down
3.Expensify
Expensify · www.expensify.com
· Overall 3.0 / 5
Best for: Teams that want the Expensify Card and corporate-style approval flows, and can pay in USD.
Pricing
- Collect: $5 USD per member/month, pay-per-use
- Control (annual): $18 USD per member/month in the subscription (US$36 per active member above it)
Prices in USD as listed by the vendor, plus applicable taxes. From the vendor's pricing page, checked 2026-10-23. Prices change; confirm before you buy.
Why it scored what it did
- 3/5Price: US$5/member/month: about US$25 for five.
- 1/5Canadian data: Data location published as US.
- 2/5CAD and sales tax: Tracks GST and HST on expenses, but billing currencies do not include CAD.
- 4/5French: Supported interface languages include French.
- 4/5Setup effort: Self-serve.
- 4/5Support: In-app chat with a human 24/7; calls only through an assigned onboarding specialist or account manager.
Where it wins: Collect plan is a flat USD $5/member/month with no annual commitment.
Where it falls short: No CAD billing currency; Canadian businesses pay in USD (or other listed currency).
Community signal (separate from our score):
0 up · 0 down
4.Dext
Dext · dext.com
· Overall 2.7 / 5
Best for: Bookkeepers and busy businesses processing hundreds of documents a month.
Pricing
- Business: $31.50 CAD per month, billed annually (CA$378/yr) (250 documents/month, 5 users; excludes GST)
Prices in CAD, plus HST or applicable sales taxes. From the vendor's pricing page, checked 2026-10-23. Prices change; confirm before you buy.
Why it scored what it did
- 2/5Price: CA$31.50/month on an annual bill is the highest entry price here.
- 1/5Canadian data: Data location published as EU (Ireland, Frankfurt backup).
- 3/5CAD and sales tax: Canadian page prices in CAD, excluding GST; tax extraction not confirmed.
- 2/5French: Help centre and a French-Canada site are in French; the language setting article does not name French.
- 4/5Setup effort: 14-day trial without card details.
- 4/5Support: Human chat and email support 24 hours a day, Monday to Friday.
Where it wins: CAD pricing on a dedicated Canada page plus a French-Canadian site.
Where it falls short: Entry price CA$31.50/month (annual) is high versus Hubdoc or Zoho Expense for a tiny team.
Community signal (separate from our score):
0 up · 0 down
5.Hubdoc
Hubdoc (Xero) · www.hubdoc.com
· Overall 2.5 / 5
Best for: Xero or QuickBooks Online users who want bills and receipts captured and pushed into their books.
Pricing
- Hubdoc: $15 CAD per month (unlimited usage, multiple collaborators)
Prices in CAD, plus HST or applicable sales taxes. From the vendor's pricing page, checked 2026-10-23. Prices change; confirm before you buy.
Why it scored what it did
- 4/5Price: Flat $15 CAD/month with unlimited usage and collaborators.
- 1/5Canadian data: Data location published as US.
- 3/5CAD and sales tax: Priced in CAD; tax handling happens in the accounting system it feeds.
- 1/5French: Its Xero App Store listing gives the language as English.
- 4/5Setup effort: Self-serve 30-day trial; needs Xero or QuickBooks Online connected.
- 2/5Support: Email support in North America; no hours or targets stated.
Where it wins: Simple flat CA$15/month with unlimited usage and syncing to Xero/QBO.
Where it falls short: A document-capture tool only; needs Xero or QuickBooks Online for bookkeeping.
Community signal (separate from our score):
0 up · 0 down
Suggest a company we missed
Know a expense tracking product that a Canadian small business should consider? Tell us. Every suggestion is reviewed by a person before anything is published, and we only score a product after checking its pricing and claims on its own website.
Our editorial pick
This page shows the scoring. For the short version, what we recommend and why, read our expense tracking recommendation on joelnanz.com.
Sources
Every price and claim above comes from the vendor's own website. Pages read on the date shown.
Spotted something out of date? Use the suggestion form above or contact us, and we will re-check it.